Tasks are at the core of how you get things done in Griply. Whether you’re capturing a quick idea, breaking a goal into actionable steps, or scheduling work for the week, tasks give structure to your plans. You can keep them standalone or link them directly to your goals or life areas for better organization.

Adding a Task

You can create tasks almost anywhere in Griply, inside goals, within life areas, or as standalone tasks. There are two main ways to add one:

On Desktop & Web

• At the bottom of any list → Scroll to the bottom of your current view and click “Add Task”.

• Quick capture → Press CMD + N to instantly create a task without leaving your current view.

• Use natural language to specify dates and deadlines and use special characters to quickly link goals, tags, and more.

On iOS

• At the bottom of any list → Scroll to the bottom of your current view and click “Add Task”.

• Or, tap the “+” button at the bottom right of any list.

• Or, if you’re using the Griply widgets, add tasks directly from your Home Screen.

Creating Several Tasks at Once (Desktop)

Paste a bulleted or multi-line list into any inline task field and Griply opens a Create multiple tasks? dialog with each line as its own editable row. Set the goal, priority, and dates before anything is created.

Dates written in the pasted text are picked up automatically, and lists copied out of Things 3 or TickTick carry their planned dates and deadlines across. Nested bullets are flattened into their own tasks rather than becoming subtasks.

Tip: Use standalone tasks when you just need to jot something down quickly. If a task is part of a larger goal or project, link it to that goal right away for better context. You can read more about how goals work in the Goals article.

Adding a Description

Each task can have an optional description. The description can be used to add additional context or instructions. You can also add links to websites, email addresses or deep link to another app (app://page-url).

Subtasks

Break complex tasks into smaller, more manageable steps by adding subtasks:

• Open the task

• Scroll to the Subtasks section

• Add as many as you need

You can reorder subtasks via drag-and-drop, mark them complete, or delete them without affecting the parent task.

Tip: Right-click a subtask inside the task dialog to delete a subtasks quickly.

Tip: Subtasks are perfect for multi-step actions. For bigger, outcome-driven efforts, consider creating a goal instead and attaching tasks there.

Link to a Goal or Life Area

Tasks can either stand alone or be linked to a goal or life area:

• Open the task

• Select Link To and choose a goal or life area

Linking tasks keeps everything connected. For example:

• Goal → "Launch website"

• Task → "Write homepage copy"

Tip: Treating goals as projects works perfectly well in Griply, and plenty of people do.

Adding a Repeat Schedule

If a task recurs regularly, turn it into a recurring task:

• Open the task

• Tap the Repeat icon

• Choose from options like Daily, Weekly, or Custom

Recurring tasks behave like habits in Griply: they’ll reset after completion and continue to appear based on your schedule. For more on setting up habits, read creating habits & recurring tasks.

Scheduling (Date & Duration)

Set a date to plan when you’ll work on a task and a duration to block focused time in your calendar view.

• Add a date directly from the task dialog.

• Specify how long the task will tasks, this helps when you plan your day using time blocking.

Tip: In the calendar view, you can drag and drop tasks to reschedule them, and resize their blocks to quickly adjust duration.

For more on planning tasks onto a time-blocked day, see Calendar.

Deadlines

Unlike scheduled dates, deadlines represent the final date by which a task must be completed. Griply visually highlights tasks approaching their deadline so you can prioritize accordingly.

Tip: Combine deadlines with scheduling for better planning.

Priorities

Use priorities to focus on what matters most:

• Mark tasks as High, Medium, or Low priority

• Group or sort your views by priority to see your most important work first

For tips on combining priorities with planning workflows, see weekly planning.

Tags

Tags make it easier to organize and filter your tasks:

• Add multiple tags per task

• Use tags for contexts (e.g. #calls), energy levels (e.g. #deep work), or custom categories

Later, you can filter your lists or planners by tag to focus on exactly what you need.

Reminders

Any task can carry any number of reminders, each one either a set amount of time before the task starts or at a fixed clock time. You can also set a default once in Settings so every task follows it without adding anything per task.

On Desktop you can type a reminder straight into the task name: !10m warns you ten minutes ahead, and several ! tokens create several reminders.

See Reminders for the full picture.

Completing an Overdue Task

When you complete a task that's overdue, Griply asks whether it should count for today or for the day it was originally scheduled. Picking the original date keeps your history honest, which matters for habits and for any goal whose progress is driven by completed tasks.

Selecting Several Tasks at Once

Select multiple tasks and act on all of them together: complete, reschedule, relink to a goal, retag, set priority, or delete.

On Desktop, hold CMD / CTRL or SHIFT while clicking. On iOS, swipe left on a task to enter multi-select, then tap the others you want. Multi-select also lets you reorder tasks in batches on iOS.

Using the Right-Click Menu

On Desktop, right-click any task (after you created it) to quickly:

• Edit its details

• Duplicate it

• Reschedule it for Today, Tomorrow, or Next Week

This is the fastest way to keep your plans up to date without opening the full task editor.

Adding Tasks via Widgets (iOS)

Griply’s iOS widgets make it effortless to capture tasks on the go:

• Add the Quick Add Task widget to your Home Screen

• Tap once, enter your task, and it’s saved instantly