Weekly planning is the bridge between your long-term goals and your daily actions. Instead of reacting to whatever shows up each day, you create space to move forward with intention, while also protecting time for rest and life outside of work.

In this guide, we’ll walk you through how to use Griply’s Upcoming view to plan your week effectively. It’s a GTD-inspired approach, adapted to work beautifully with your goals, habits, and calendar.

Why Weekly Planning Matters

Planning your week isn’t just a productivity hack, it’s how you stay connected to what matters most. Without it, it’s easy to:

• Get caught up in urgent but unimportant tasks

• Neglect long-term goals or personal life areas

• Overbook yourself and burn out

Instead, a simple weekly ritual gives you:

• A clear overview of what’s coming

• A chance to reconnect with your goals

• Room for both deep focus and daily life

• Peace of mind that nothing is falling through the cracks

When to Plan Your Week

Pick a consistent moment that works for you. Many people choose:

• Sunday afternoon: Reflect, reset, and start the week with clarity

• Monday morning: A calm start before jumping into work

Tip: Add a recurring task like “Weekly Review & Plan” to your calendar or habits list to build the routine.

While you're reviewing, check your default reminder in Settings → Notifications. It applies live to every task without its own reminder, including ones you created months ago, so changing it reshapes your whole week at once. See Reminders.

Your Weekly Planning Checklist

Here’s a proven structure for your planning session, grounded in GTD principles but tailored for Griply.

1. Reflect on the Past Week

Start by reviewing how things went:

• Which tasks and habits did you complete?

• Which goals progressed and which didn’t?

• Any insights or learnings worth capturing?

You can check the Completed tab and view your Goal progress or Habits overview (via the Insights tab).

If helpful, jot down reflections in a journal or notes section linked to your goal.

2. Check Your Inbox

Open your Inbox in the sidebar and clear it out:

• Assign tasks to a goal or life area

• Add deadlines or drag into your calendar

• Delete anything irrelevant

Tip: Use an "Inbox & Unlinked" Smart List (Goal: No goal + Life Area: No life area) to quickly identify tasks that need to be connected to your bigger picture.

This clears your mind and gives you a clean slate to plan from.

3. Reconnect with Your Goals

Before filling your calendar, zoom out:

• What matters most this week?

• Are there goals you’ve been neglecting?

• Any habits you want to recommit to?

Browse your Goals and Life Areas to quickly spot what needs attention. Use this to decide your top priorities.

4. Plan the Week Ahead (Upcoming View)

This is where everything comes together.

Open the Upcoming view (left sidebar), which shows your week with a calendar on the left and all tasks on the right. Here’s how to use it effectively:

a. Time Block Your Priorities

• Drag tasks into specific time slots on the calendar

• Want to block time for a whole goal, life area, Smart List, or tag? Drag across an empty span and pick one of the focus block options from the menu. On Upcoming you can also group the right-hand panel by goal and drag a goal header onto the calendar. See Focus Blocks.

• Switch the right-hand panel to Habits to drag your habits onto specific days in the same pass

• Switch your list source: Tap the list selector at the top of the right column (or press S) to switch from "All Tasks" to a specific Smart List like "Deep Work" or "High Priority, No Date" for more focused planning.

This helps you carve out real time for deep work, not just a list of things you hope to get done.

b. Add Habits & Events

• Toggle Show habits to see your daily routines

• Make sure your calendar is connected so meetings appear alongside your tasks. On premium, sync runs both ways, so the blocks you create here land on your Google or Outlook calendar too. See Calendar Integration.

• Add time for recurring admin or routines (like weekly check-ins, workouts, chores)

c. Leave Room for Flexibility

Don’t overfill every day. Leave white space for unexpected tasks or overflow. If every hour is blocked, the plan will likely break.

d. Watch for Balance

Use filter and view options (top-right of Upcoming view) to assess the balance in your week.

• Toggle Goals without deadlines or Empty life areas to reveal neglected areas

• Use Tags or the Habits toggle to adjust what’s shown

• Click the View Options icon (screenshot placeholder) to show/hide:

  • Completed tasks

  • Habits

  • Calendar events

This lets you tailor your planning view based on what you want to focus on.

5. Clean Up

Wrap up your session by tidying your setup:

• Surface what's missing: Use Smart Lists like "High Priority, No Date" or "Overdue" to quickly spot items that slipped through the cracks.

• Reassign or archive outdated tasks

• Clear or reschedule anything overdue

• Rename messy tags or review unlinked goals

• Delete unused recurring tasks

Think of this like digital housekeeping, it keeps your setup clean so you can stay focused.

Make It a Ritual

Weekly planning works best when it feels like a ritual, not a chore.

Ideas to make it enjoyable:

• Pair it with a tea or coffee

• Sit somewhere quiet

• Use personal reflection prompts like:

  • What would make this week a win?

  • What do I need more (or less) of?

Pro Tips

• Use recurring tasks for weekly chores or routines (e.g. “Plan meals”, “Check finances”)

• Use the Today > Upcoming toggle in the task planner to drag tasks forward

• Create a "Weekly Review" Smart List: Build a custom view that combines your Inbox, Overdue tasks, and High Priority unplanned items to use as your planning dashboard.

• Try weekly focus themes (e.g. “Health Week” or “Creative Sprint”)

• Combine task view and calendar view to ensure your plan is doable, not just ambitious